Digital Files, 2007-2021

Access Restrictions:

Materials are available at the Duke University Medical Center Archives Reading Room.
Accession A2019.061: Financial records are restricted for 20 years after date of creation.

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Creator:
Duke University. Medical Center. Department of Surgery.
Scope and content:

Contains digital files from the following accessions: Accession A2019.047, Accession A2019.053, Accession A2019.061, Accession A2020.030, Accession A2021.001, Accession A2021.053. Includes the "Duke Surgery 2019 Year in Review" presentation, Surgery Residents composite photographs and rosters, numerous files pertaining to procedures done by the Department of Surgery, and the Department of Surgery's response to COVID-19 during the early months of the pandemic. Materials date from 2007 to 2021.

Processing information:

Material in this collection was processed using AXAEM's Electronic Records Processing module, which incorporates Bagger as a way to package electronic files with technical metadata. Captured digital content was ingested into AXAEM, where ClamAV Anti-Virus software detected and cleaned any computer viruses. The cleaned files were saved on the Duke University Medical Center Archives' secure server with a regular backup schedule. Includes 5907 files totaling 912.64 MB that are available for research: Accession A2019.047 (5 files totaling 7.16 MB), Accession A2019.053 (5 files totaling 1.16 MB), Accession A2019.061 (5871 files totaling 610.94 MB), Accession A2020.030 (5 files totaling 2.11 MB), Accession A2021.001 (15 files totaling 291 MB), Accession A2021.053 (6 files totaling 5.21 MB)

Arrangement:

Accession A2019.047: contains a digital file of the Duke Surgery 2019 Year in Review presentation and is related to the materials in the Records Series.
Accession A2019.053: contains a composite photograph of the 2019-2020 Surgery Residents and is related to the materials in the Photographic Materials Series.
Accession A2019.061: contains financial and other administrative records pertaining to procedures done by the Department of Surgery; files are related to the Records Series.
Accession A2020.030: contains a composite photograph of the Section of Surgical Disciplines Residents 2020-2021 and is related to the materials in the Photographic Materials Series.
Accession A2021.001: contains files documenting the Department of Surgery's response to COVID-19 during the early months of the pandemic.
Accession A2021.053: contains roster and composite image of 2021-2022 Surgery Residents.

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Collection restrictions:

This collection may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations, including the Health Insurance Portability and Accountability Act (HIPAA). Researchers are advised that the disclosure of certain information pertaining to identifiable individuals represented in this collection without the consent of those individuals or IRB approval may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which Duke University assumes no responsibility.
Contains Medical Center Administrative records. These include records of the officers of the University, as defined in the Bylaws, the deans of schools and colleges, and departments, institutes, and other offices as designated by the President. For a period of twenty-five years from the origin of the material, permission in writing from the director of the office of record and the Medical Center Archivist is required for use. After twenty-five years, records that have been processed may be consulted with the permission of the Medical Center Archivist. (Issued by the Office of the Chancellor, December 1, 1975).
Cardiothoracic Surgery, Division of Series must be screened for sensitive or confidential materials before being accessed. For further information consult with the Medical Center Archivist.
Materials in boxes 8 and 9 are restricted and closed to researchers for 50 years from the date of creation.
Digital files from Accession A2019.061 are restricted for 20 years after date of creation.

Use & permissions:

Copyright for Official University records is held by Duke University; all other copyright is retained by the authors of items in these papers, or their descendants, as stipulated by United States copyright law.